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Document Control Specialist

The Synergy Company?

This is a Full-time position in Moab, UT posted May 2, 2021.

The Synergy Company believes that everyone deserves to be well in body, mind, and spirit, including our employees. Our deep-seated interest in well-being drives our mission to create the best, most effective products possible. The Document Control Specialist safeguards the processes that create these outstanding products by collaboratively controlling Company process documents while ensuring their accuracy, quality, and integrity.

Tasks, Duties and Responsibilities:

Reasonable accommodations will be made to enable individuals with disabilities to perform the following essential functions.

  • Manage document initiation and change control across all systems.
  • Maintain the Document Control Master List.
  • Make current versions of all documentation available at the point of use.
  • Assist in Development of Standard Operating Procedures for internal use.
  • Manage and retain all versions of finished product specifications.
  • Manage and retain all versions of finished product labels.
  • Assist in review of all Marketing labels and blogs from a technical standpoint.
  • Manage Business to Business document requests with Sales team.
  • Assist in third-party Organic, FDA, Kosher, and GMP audits.
  • Request and distribute timely external documentation to internal stakeholders.
  • Manage documentation for change control, material reviews, complaints, investigations, CAPA program, labeling, new product development documentation, out of specification disposition, and finished product specifications.
  • Monitor and promote compliance, accuracy, and completion of documentation.
  • Assist Quality with internal training and support for document management processes and associated systems.
  • Record data, track errors, and assist with reporting departmental metrics.
  • Prepare, proofread, and edit reports and presentations.
  • Perform other duties as assigned.

Knowledge, Skills and Abilities:

  • Excellent written and verbal communication.
  • Excellent interpersonal relationship building.
  • Customer service, both internal and external.
  • Computer literacy.
  • Familiarity with Microsoft Office Suite, Adobe and SmartSheets.
  • Obsessive organization.
  • Meticulous attention to detail.
  • Analytical reasoning.
  • Technical writing.
  • Critical thinking.
  • Troubleshooting.
  • Problem solving.
  • Customer service.
  • Multitasking.
  • Ability to work in a fast-paced, complex business environment where quality and attention to detail are never compromised.
  • Productive collaboration with different personalities.
  • Autonomy.
  • Independent initiative.
  • Teamwork.
  • A polite, helpful, and friendly demeanor.

Experience

and Education:

  • A Bachelor’s degree in business administration, library management, or record management is preferred.
  • Two years of experience in document management, archive management, or records management.

Physical Requirement:

This role requires sitting, walking, or standing for several hours at a time. This role requires the ability to life up to 15 pounds, open cabinets, bend, or stand on a stool as needed. This role must properly wear and utilize Personal Protective Equipment including gloves, face masks, lab coats, scrubs, eye protection and hearing protection as needed.

EEO Statement:

The Synergy Company provides equal employment opportunities to all employees and applicants for employment. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expressions, or any other characteristic protected by federal, state, or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The synergy Company will not tolerate discrimination or harassment based on any protected characteristic.

We are proud to participate in E-Verify.

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