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Administrative Assistant

Tooele City

This is a Contract position in Tooele, UT posted August 26, 2021.

Administrative Assistant Grade 10 (Min. $16.48/hour)
Senior Administrative Assistant Grade 12 (Min. $18.30/hour)

Tooele City is accepting applications for a new full-time regular position Administrative Assistant in our Public Works Department.

In this position you will provide advanced secretarial and administrative support to the public works director and division supervisors. Your work will be diverse and includes, but is not limited to:

  • Working as a confidential assistant to the director;
  • Conducting specialized research for the director;
  • Handling special or unique projects for the department;
  • Attending meetings that include strategy discussion, personnel or other matters of a confidential matter; may attend meetings as a representative of the director;
  • Composing professional communications such as letters, memos, policies and procedures, and other written documentation of general, personal, or confidential nature;
  • Generating and maintaining spreadsheets including skill with formulas, sorting, and preparing graphs from data;
  • Assisting the department director with financial matters such as running reports from the City’s financial management software, researching expenditures, calculating numbers in support of preparation of the department’s annual budget proposal, alerting director to issues with division budgets, and researching future costs;
  • Reviewing contracts or other important documents for accuracy and completeness;
  • Performing data input, generating reports, and analyzing data in support of the department;
  • Preparing agendas and other materials for administrative staff and other meetings; taking notes, and following through on assignments made during meetings types;
  • Utilizing desktop publishing, presentation, Word, and other software to prepare presentations, publications, and other documents;
  • Maintaining files and records and setting up record keeping processes for the department; and,
  • Communicates with internal and external agencies, representatives, and influential individuals on matters of significance impacting the department.

We find that individuals generally transitions successfully if they have prior administrative work experience at an executive level and are comfortable with Word, Excel, PowerPoint, and desktop publishing software. We’re looking for someone with diverse administrative skills, initiative, business acumen, and excellent communication and collaboration skills.

Assignment or advancement to senior level will be considered based on experience, qualifications, and assigned duties.

Does this sound like the opportunity you’ve been waiting for? Submit your application today.

Pre-employment and drug screening and background required.

ADA/EEO Employer

Job Posted by ApplicantPro

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